Look through our FAQs to find answers to your queries about taking part in The RACE Report. If there’s anything else we can help with, please get in touch!
The RACE Report sets out to collect data on the proportion of people of colour in UK environmental, climate, nature and sustainability charities and not-for profit organisations, and the organisations that fund their work. It also sets out to identify what policies, strategy and action on race equity is being taken within the sector.
We believe that now is the time to work with the sector to agree a standardised reporting protocol for race data and to collect and publish the data on an annual basis. This should serve as a catalyst for meaningful action to tackle the barriers that are preventing more people of colour from working and thriving in the sector.
Following the success and impact of Green 2.0, an American annual league table of staff racial diversity in the top 40 environmental not-for-profits and top 40 environmental foundations in the USA, we have developed a UK version, called The RACE Report which launched in 2022.
We hope organisations will take part for the following reasons:
Any UK-based environmental, climate, nature or sustainability charity, not-for profit, social enterprise, trust or foundation can participate in the RACE Report and submit their data to us.
Organisations that predominantly work on or fund environmental, climate, nature or sustainability issues are invited to sign up to take part. Our definition of this is that any of these issues forms the main part of their mission statement on their website or charity registration.
The RACE Report is not open to for-profit businesses or social enterprises - our focus is the charitable sector.
We are exploring options for ineligible organisations to join as supporters. Please get in touch so we can discuss this further once details are confirmed.
Yes, there are no costs for organisations to participate in The RACE Report.
We are asking for data in the following categories:
You can also see all the questions we will ask in our list of data points. Please read through this carefully and gather any data your organisation is able to submit before you access the online form.
Please remember to review your own privacy notice issued to staff when you collect data from them to make sure it allows forsharing of anonymised data. You may wish to reiterate to them that no individual’s names are shared with The RACE Report.
If you have already collected data you plan to submit, please review your organisations’ privacy notices that may have been issued when you collected data from your staff to ensure they allow for sharing of anonymised data.
In 2023, it’s also important to make your staff aware that whilst they personally will never be named, your organisation's name and the aggregated data for all staff/different categories of staff will be published if you meet the relevant criteria.
We have developed a staff survey template to enable organisations that don’t currently collect diversity data from their staff (or do collect it but not to the definitions of the standardised reporting protocol that we have developed through The RACE Report), to do so. To use this template, please download the template and use the questions to amend existing surveys you may have, or to create a new one. You can also use our Microsoft Forms template if you wish.
Please note – this template includes questions that are additional to what you will be asked to submit to The RACE Report. These are to support your wider work on diversity and inclusion beyond a focus on race and ethnicity. It is up to your organisation to decide which questions you wish to include when collecting data from your staff.
If you are not able to amend or deliver a survey within our submission timeframes, but you still have data you would like to submit, please do so notifying us which data you do and don’t have. The form will allow you to identify where you don’t have data and submit the data you do. Please get in touch with us if you would like any support on collecting your data or submitting your data to us.
No, we only need you to report on staff based in the UK. If you have staff that work for your organisation from overseas, please do not include these members of staff in your data.
No, trustees are not considered employees and should only be counted in question B12 of the online data collection form.
Data submissions open on Wednesday 5 April 2023 and close at midday on Monday 2nd October 2023. This allows just under six months for organisations to collect and submit the data.
The data should be compiled and submitted to The RACE Report by a member of staff who leads on HR and / or equality, diversity and inclusion for your organisation.
We have created a spreadsheet which mirrors the data collection form which must be used to submit your data to help you prepare for making the submission.
Data submitted to The RACE Report will be collected, processed and stored in compliance with the GDPR. This includes special category data, for example racial or ethnic origin. Data will becollected through SNAP Surveys, who maintain robust and comprehensive data security measures. Submissions will be downloaded and anonymised, so the demographic data cannot be used to identify individuals, as soon as is reasonably possible, but no later than 28days after the end of the data collection period. Data will then be permanently deleted from SNAP Surveys online portal. Data will bestored on SOS-UK servers, and only authorised individuals working directly on the analysis of the data will have access to the folders in which data isstored. Password encryption will be applied to all documents containing contact details for organisations. These will be stored for the duration that participating organisations need to be contacted about the data they have submitted. Data will be archived and stored on SOS-UK servers for five years, should there be questions or concerns arising in subsequent years of participation in The RACE Report or for other verification requests.
Organisations should submit their data to The RACE Report using the online data collection form by midday Monday 2nd October 2023.
Please make sure you have read through the copy of data you will be asked to submit in our list of data points.
Please make sure you have gathered all the data you intend to submit for your organisation before starting your submission. You cannot save your submission part way through. Any uncompleted submissions will be lost.
Any organisation that is eligible to participate that doesn’t submit any data – whether they have signed up or not – will appear as ‘did not participate’ in the transparency cards if they meet the definition of a ‘major’ or ‘super-major’ charity according to NCVO definitions.
Eligible organisations are those that predominantly work on or fund environmental, climate, nature or sustainability issues as stated in the main part of their mission statement on their website or charity registration).
NCVO defines charities according to their income. Major charities are defined as having an annual income of between £10m and £100m. Super-major charities are defined as having an annual income of more than £100m.
In 2022, all organisational data that was submitted to The RACE Report was aggregated and presented as a single figure for each data point. This report will be repeated in 2023, publishing aggregated data from all organisations that submit.
In the project plan that accompanied the launch of The RACE Report in 2022 we stated that from 2023 onwards we would:
“publish the online transparency cards for individual organisations, as is done in Green 2.0 [the sister campaign to The RACE Report which operates in the USA].”
The RACE Report data collection form is divided into three areas:
The table below shows how each of the three sections of the data submission will be used.
In each case, percentages will be used rather than actual number of employees and no overall figure for the exact number of staff overall or within each category will be provided.
For all organisations, no matter how many employees, we will use a percentage range where there are low numbers of staff within a particular ethnic/racial identity. For example, if an organisation has 1 member of staff identifying as ‘Mixed/Multiple ethnic groups – Any other Mixed/Multiple ethnic background’ representing 1% of staff, they would be reported as ‘2% or less’ in their organisation’s transparency card. If the organisation also has 3 members of staff who reported as White – Northern Irish (2%), they would also be shown as ‘2% or less’.
Participating organisations will be able to review the data to be published and provide feedback prior to its publication in December 2023.
In addition to The RACE Report and transparency cards, we plan to partner with a media organisation to publish the headline racial diversityvstatistics for the:
This is the only ‘league table’ element of the project. We are determined to ensure that the framing of the project is not antagonistic towards any organisation that shares their data with us, and we will work hard to ensure we deliver the project in partnership with the sector. We believe that this element will help provide a catalyst for further action, and that progressive action by the largest organisations in the sector will have positive knock-on impact on the whole sector.
We are using a cut off of less than 30 staff to define a small organisation. The figure of 30 staff has been chosen as this is a commonly used ‘rule of thumb’ for a sample size in statistical analysis. The table below outlines how data submitted by organisations with fewer than 30 staff members (headcount) will be published.
Please read our full FAQs for details of what data will be published and how.
All organisations will be asked to identify any concerns they have about the publication of their organisation’s data, for any section and any size organisation, e.g. if they think a member of staff may be identified when completing the data submission. The RACE Report team will discuss these concerns with the organisation and reach a collaborative solution.
Alternatively, you can raise these concerns with us prior to submitting your data by contacting the team via email.
In 2023 we are introducing an anonymous staff perceptions survey that will be repeated bi-annually. Organisations can opt into this aspect alongside submitting their diversity data. Participation is optional but strongly encouraged.
The purpose of the anonymised staff perceptions survey is to understand how quantitative diversity data collected through the annual data submissions translates to inclusive working environments.
Key findings will be published in aggregate form to provide across-sector benchmark through which progress can also be tracked over time.
We do not intend to attribute this data to individual organisations in The RACE Report, or on the transparency cards, although it will provide a useful steer on which organisations we can be confident about celebrating and promoting in our case studies.
Organisations will be able to request their summary data from us and it should provide a useful insight for the management of each participating organisation.
Organisations that opt into the staff perceptions survey will receive a link to an online survey that can be shared with their staff members.
When signing up for The RACE Report, you will be able to opt in to participating in the staff perceptions survey. The staff perceptions survey is available for any organisation participating in The RACE Report.
Organisations that have opted in are responsible for encouraging their staff to complete the survey. The responses from this staff survey will come direct to The RACE Report team, not to the organisation participating in the survey.
The survey will be based on closed questions asking staff to identify their experiences e.g.through agreement/disagreement scales on topics like the provision of a working environment free of discrimination and harassment, if they have witnessed any discrimination, the ability to be themselves at work without worrying about how they will be accepted, their sense of belonging to the organisation, access to opportunities and progression, and organisational culture. A copy of the questions is available on our resources page. This is to enable you to see what questions will be asked - the survey will not be sent to staff as a pdf but will be in the format of an online survey.
Staff will be asked to identify what organisation they work for, and will be asked about their personal characteristics / identity but they will not asked for their name or any contact details.
The survey will take about 10 minutes to complete.
The staff perceptions survey will run during June 2023. It will open on 12th June and close at midnight on 23rd July.
When signing up for The RACE Report, you will be able to opt in to participating in the staff perceptions survey. Organisations wishing to participate in the staff perceptions survey in 2023 will need to notify The RACE Report team by 2nd June.
The staff perceptions survey is open to all employees at any level of seniority, and on any type of contract (permanent or non-permanent).
The staff perceptions survey is not applicable to trustees or governance board members. It is also not open to volunteers.
If you have any questions or concerns, please do not hesitate to contact us at firstname.lastname@example.org
The four founding partners of The RACE Report are Hindu Climate Action, Nature Youth Connection and Education, South Asians for Sustainability and SOS-UK. The project is funded by the Esmée Fairbairn Foundation and and Sychronicity Earth. The accountable organisation is SOS-UK.